SBA strongly supports the participation of small business concerns in the Federal Supply Schedules Program. To enhance small business participation, SBA policy allows agencies to include in their procurement base and goals, the dollar value of orders expected to be placed against Federal Supply Schedules, and to report accomplishments against these goals.
For orders exceeding the micro-purchase threshold, FAR 8.404 requires agencies to consider the catalogs/pricelists of at least three schedule contractors or consider reasonably available information by using the GSA Advantage! on-line shopping service (www.fss.gsa.gov). The catalogs/pricelists, GSA Advantage! and the Federal Supply Service Home Page (www.fss.gsa.gov) contain information on a broad array of products and services offered by small business concerns.
This information should be used as a tool to assist ordering activities in meeting or exceeding established small business goals. It should also be used as a tool to assist in including small, small disadvantaged, and women-owned small businesses among those considered when selecting pricelists for a best-value determination.
For orders exceeding the micro-purchase threshold, customers are to give preference to small business concerns when two or more items at the same delivered price will satisfy their requirement.
- Geographic Scope of Contract
- Contractor's Ordering Address and Payment Information
- Liability for Injury or Damage
- Statistical Data for Government Ordering Office Completion of Standard Form 279
- FOB Destination
- Delivery Schedule
- Discounts
- Trade Agreements Act of 1979, as Amended
- Statement Concerning Availability of Export Packing
- Small Requirements
- Maximum Order
- Use of Federal Supply Service Information Technology Schedule Contracts
- Federal Information Technology/Telecommunication Standards Requirements
- Security Requirements
- Contract Administration for Ordering Offices
- GSA Advantage!
- Purchase of Incidental, Non-Schedule Items
- Contractor Commitments, Warranties & Representations
- Overseas Activities
- Year 2000 Warranty - Commercial Supply Items
- Blanket Purchase Agreements (BPAs)
- Contractor Team Arrangements
1.0 Geographic Scope of Contract
The geographic scope of contract is the 48 contiguous states and the District of Columbia and includes Alaska, Hawaii, and the Commonwealth of Puerto Rico. U.S. Federal Government facilities overseas or OCONUS are also within the geographic scope of this contract. 
2.0 Contractor's Ordering Address and Payment Information
For electronic or mail ordering, payment address, information regarding establishing an EDI interface, and/or technical/ordering asistance, contact:
Attn: PGSC GSA Director of Contracts
314 South Jay Street
Rome, NY 13440
Telephone Number: (315) 339-0491
Email: pgsc_gsa@partech.com
Contract Number: GS-35F-5836H
Contractors are required to accept the Government purchase card for payments equal to or less than the micro-purchase threshold for oral or written delivery orders. Government purchase cards will be acceptable for payment above the micro-purchase threshold. In addition, bank account information for wire transfer payments will be shown on the invoice.
3.0 Liability for Injury or Damage
PAR Government Systems Corporation shall not be liable for any injury to Government personnel or damage to Government property arising from the use of equipment maintained by PAR Government Systems Corporation, unless such injury or damage is due to the fault or negligence of PAR Government Systems Corporation.
4.0 Statistical Data for Government Ordering Office Completion of Standard Form 279
- Block 9: G. Order/Modification Under Federal Schedule
- Block 16: Data Universal Numbering System (DUNS) Number: 19-260-9972
- Block 30: Type of Contractor - Large Business
- Block 31: Woman-Owned Small Business - No
- Block 36: Contractor's Taxpayer Identification Number (TIN): 14-1672579
a: CAGE Code
1GB43
5.0 FOB Destination
All completed performance will be made FOB destination within CONUS. An additional charge (applicable labor and JTR travel and per diem) will be included in the negotiations of each order, as requested by the Government for PAR Government Systems Corporation representation for on-site inspection, acceptance testing and/or installations CONUS and OCONUS shipments made FOB Destination to US Government designated shipping points.
6.0 Delivery Schedule
a: Time Of Delivery
PAR Government Systems Corporation shall deliver to destination within the number of calendar days after receipt of order (ARO), as set forth below:
- SPECIAL ITEM NUMBER
- 132-51
- DELIVERY TIME (Days ARO)
- As negotiated in each order
b: Urgent Requirements
When the Federal Supply Schedule contract delivery period does not meet the bona fide urgent delivery requirements of an ordering agency, agencies are encouraged, if time permits, to contact PAR Government Systems Corporation for the purpose of obtaining accelerated delivery. PAR Government Systems Corporation shall reply to the inquiry within 3 workdays after receipt. (Telephonic replies shall be confirmed by PAR Government Systems Corporation in writing.) If PAR Government Systems Corporation offers an accelerated delivery time acceptable to the ordering agency, any order(s) placed pursuant to the agreed upon accelerated delivery time frame shall be delivered within this shorter delivery time and in accordance with all other terms and conditions of the contract.
7.0 Discounts
Prices shown are NET prices; basic discounts have been deducted.
- Prompt Payment: 30 days net
- Quantity Discount: None
- Dollar Volume Discount: None
- Government Educational Institutions are offered the same discounts as all other Government customers.
- PAR Government Systems Corporation will negotiate a "spot reduction" discount with the ordering activities placing orders exceeding the maximum order value.
8.0 Trade Agreements Act of 1979, as Amended
All items are U.S. made end products, designated country end products, Caribbean Basin country end products, Canadian end products, or Mexican end products as defined in the Trade Agreements Act of 1979, as amended.
9.0 Statement Concerning Availability of Export Packing
Export Packing is available and shall be as specified and negotiated in any order requiring Export Packing.
10.0 Small Requirements
The minimum dollar value of orders to be issued is $100.00.
11.0 Maximum Order
(All dollar amounts are exclusive of any discount for prompt payment.)
- Special Item Number 132-51 - Information Technology (IT) Professional Services
- The maximum dollar value per order for all IT Professional Services will be $500,000.
12.0 Use of Federal Supply Service Information Technology Schedule Contracts In Accordance With Far 8.404
Orders placed pursuant to a Multiple Award Schedule (MAS), using the procedures in FAR 8.404, are considered to be issued pursuant to full and open competition. Therefore, when placing orders under Federal Supply Schedules, ordering offices need not seek further competition, synopsize the requirement, make a separate determination of fair and reasonable pricing, or consider small business set-asides in accordance with subpart 19.5.
GSA has already determined the prices of items under schedule contracts to be fair and reasonable. By placing an order against a schedule using the procedures outlined below, the ordering office has concluded that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government's needs.
a. Orders placed at or below the micro-purchase threshold
Ordering offices can place orders at or below the micro-purchase threshold with any Federal Supply Schedule Contractor.
b. Orders exceeding the micro-purchase threshold but not exceeding the maximum order threshold
Orders should be placed with the Schedule Contractor that can provide the supply or service that represents the best value. Before placing an order, ordering offices should consider reasonably available information about the supply or service offered under MAS contracts by using the GSA Advantage! on-line shopping service, or by reviewing the catalogs/pricelists of at least three Schedule Contractors and selecting the delivery and other options available under the schedule that meets the agency's needs. In selecting the supply or service representing the best value, the ordering office may consider the following:
- Special features of the supply or service that are required in effective program performance and that are not provided by a comparable supply or service
- Trade-in considerations
- Probable life of the item selected as compared with that of a comparable item
- Warranty considerations
- Maintenance availability
- Past performance
- Environmental and energy efficiency considerations
c. Orders exceeding the maximum order threshold
Each schedule contract has an established maximum order threshold. This threshold represents the point where it is advantageous for the ordering office to seek a price reduction. In addition to following the procedures in paragraph b above, and before placing an order that exceeds the maximum order threshold, ordering offices shall perform the following:
- Review additional Schedule Contractors' catalogs/pricelists or use the GSA Advantage! online shopping service.
- Based upon the initial evaluation, generally seek price reductions from the Schedule Contractor(s) appearing to provide the best value (considering price and other factors).
- After price reductions have been sought, place the order with the Schedule Contractor that provides the best value and results in the lowest overall cost alternative. If further price reductions are not offered, an order may still be placed if the ordering office determines that it is appropriate.
- Offer a new lower price for this requirement (the Price Reductions clause is not applicable to orders placed over the maximum order in FAR 52.216-19 Order Limitations).
- Offer the lowest price available under the contract.
- Decline the order (orders must be returned in accordance with FAR 52.216-19).
d. Blanket Purchase Agreements (BPAs)
The establishment of Federal Supply Schedule BPAs is permitted when following the ordering procedures in FAR 8.404. All schedule contracts contain BPA provisions. Ordering offices may use BPAs to establish accounts with Contractors to fill recurring requirements. BPAs should address the frequency of ordering and invoicing, discounts, and delivery locations and times.
e. Price reductions
In addition to the circumstances outlined in paragraph c, above, there may be instances when ordering offices will find it advantageous to request a price reduction. For example, when the ordering office finds a schedule supply or service elsewhere at a lower price or when a BPA is being established to fill recurring requirements, requesting a price reduction could be advantageous. The potential volume of orders under these agreements, regardless of the size of the individual order, may offer the ordering office the opportunity to secure greater discounts. Schedule Contractors are not required to pass on to all schedule users a price reduction extended only to an individual agency for a specific order.
f. Small business
For orders exceeding the micro-purchase threshold, ordering offices should give preference to the items of small business concerns when two or more items at the same delivered price will satisfy the requirement.
g. Documentation
Orders should be documented, at a minimum, by identifying PAR Government Systems Corporation as the source that the item was purchased from, the item purchased, and the amount paid. If an agency requirement in excess of the micro-purchase threshold is defined so as to require a particular brand name, product, or feature of a product peculiar to one manufacturer, thereby precluding consideration of a product manufactured by another company, the ordering office shall include an explanation in the file as to why the particular brand name, product, or feature is essential to satisfy the agency's needs.
13.0 Federal Information Technology/Telecommunication Standards Requirements
Federal departments and agencies acquiring products from this Schedule must comply with the provisions of the Federal Standards Program, as appropriate (reference: NIST Federal Standards Index). Inquiries to determine whether or not specific products listed herein comply with Federal Information Processing Standards (FIPS) or Federal Telecommunication Standards (FED-STDS), which are cited by ordering offices, shall be responded to promptly by PAR Government Systems Corporation.
13.1 Federal Information Processing Standards Publications (FIPS PUBS)
Information Technology products under this Schedule that do not conform to Federal Information Processing Standards (FIPS) should not be acquired unless a waiver has been granted in accordance with the applicable "FIPS Publication." Federal Information Processing Standards Publications (FIPS PUBS) are issued by the U.S. Department of Commerce, National Institute of Standards and Technology (NIST), pursuant to National Security Act. Information concerning their availability and applicability should be obtained from the National Technical Information Service (NTIS), 5285 Port Royal Road, Springfield, Virginia 22161. FIPS PUBS include voluntary standards when these are adopted for Federal use. Individual orders for FIPS PUBS should be referred to the NTIS Sales Office, and orders for subscription service should be referred to the NTIS Subscription Officer, both at the above address, or telephone number (703) 487-4650.
13.2 Federal Telecommunication Standards (FED-STDS)
Telecommunication products under this Schedule that do not conform to Federal Telecommunication Standards (FED-STDS) should not be acquired unless a waiver has been granted in accordance with the applicable "FED-STD." Federal Telecommunication Standards are issued by the U.S. Department of Commerce, National Institute of Standards and Technology (NIST), pursuant to National Security Act. Ordering information and information concerning the availability of FED-STDS should be obtained from the GSA, Federal Supply Service, Specification Section, 470 East L'Enfant Plaza, Suite 8100, SW, Washington, DC 20407, telephone number (202)619-8925. Please include a self-addressed mailing label when requesting information by mail. Information concerning their applicability can be obtained by writing or calling the U.S. Department of Commerce, National Institute of Standards and Technology, Gaithersburg, MD 20899, telephone number (301) 975-2833.
14.0 Security Requirements
In the event security requirements are necessary, the ordering activities may incorporate, in their delivery orders, a security clause in accordance with current laws, regulations, and individual agency policy; however, the burden of administering the security requirements shall be with the ordering agency. If any costs are incurred as a result of the inclusion of security requirements, such costs will not exceed ten percent (10%) or $100,000, of the total dollar value of the order, whichever is less.
15.0 Contract Administration for Ordering Offices
Any ordering office, with respect to any one or more delivery orders placed by it under this contract, may exercise the same rights of termination as might the GSA Contracting Officer under provisions of FAR 52.212-4, paragraphs (l) Termination for the Government's convenience, and (m) Termination for Cause. (See C.1)
16.0 GSA Advantage!
GSA Advantage! is an on-line, interactive electronic information and ordering system that provides on-line access to vendors' schedule prices with ordering information. GSA Advantage! will allow the user to perform various searches across all contracts including, but not limited to:
- Manufacturer
- Manufacturer's Part Number
- Product categories
17.0 Purchase of Incidental, Non-Schedule Items
For administrative convenience, open market (non-contract) items may be added to a Federal Supply Schedule Blanket Purchase Agreement (BPA) or an individual order, provided that the items are clearly labeled as such on the order, all applicable regulations have been followed, and price reasonableness has been determined by the ordering activity for the open market (non-contract) items.
18.0 Contractor Commitments, Warranties & Representations
- For the purpose of this contract, commitments, warranties and representations include, in addition to those agreed to for the entire schedule contract:
- Time of delivery/installation quotations for individual orders.
- Technical representations and/or warranties of products concerning performance, total system performance and/or configuration, physical design and/or functional characteristics and capabilities of a product/equipment/service/software package submitted in response to requirements which result in orders under this schedule contract.
- Any representations and/or warranties concerning the products made in any literature, description, drawings and/or specifications furnished by PAR Government Systems Corporation.
- The above is not intended to encompass items not currently covered by the GSA Schedule contract.
19.0 Overseas Activities
The terms and conditions of this contract shall apply to all orders for installation, maintenance and repair of equipment in areas listed in the pricelist outside the 48 contiguous states and the District of Columbia, except as indicated below:
- None
Upon request of PAR Government Systems Corporation, the Government may provide PAR Government Systems Corporation with logistics support, as available, in accordance with all applicable Government regulations. Such Government support will be provided on a reimbursable basis, and will only be provided to PAR Government Systems Corporation's technical personnel whose services are exclusively required for the fulfillment of the terms and conditions of this contract.
20.0 Year 2000 Warranty - Commercial Supply Items
"Year 2000 compliant" means information technology that accurately processes date/time data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty-first centuries, and the years 1999 and 2000 and leap year calculations. Furthermore, Year 2000 compliant information technology, when used in combination with other information technology, shall accurately process date/time data if the other information technology properly exchanges date/time data with it.
PAR Government Systems Corporation warrants that each hardware, software, and firmware product delivered under this contract shall be able to accurately process date data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty-first centuries, including leap year calculations, when used in accordance with the product documentation provided by PAR Government Systems Corporation, provided that all listed or unlisted products (e.g. hardware, software, firmware) used in combination with such listed product properly exchange date data with it. If the contract requires that specific listed products must perform as a system in accordance with the foregoing warranty, then that warranty shall apply to those listed products as a system.
The duration of this warranty and the remedies available to the Government for breach of this warranty shall be as defined in, and subject to, the terms and limitations of PAR Government Systems Corporation's standard commercial warranty or warranties contained in this contract, provided that notwithstanding any provision to the contrary in such commercial warranty or warranties, the remedies available to the Government under this warranty shall include repair or replacement of any listed product whose non-compliance is discovered and made known to PAR Government Systems Corporation in writing within ninety (90) days after acceptance. Nothing in this warranty shall be construed to limit any rights or remedies the Government may otherwise have under this contract with respect to defects other than Year 2000 performance.
21.0 Blanket Purchase Agreements (BPAs)
Federal Acquisition Regulation (FAR) 13.201(a) defines Blanket Purchase Agreements (BPAs) as "...a simplified method of filling anticipated repetitive needs for supplies or services by establishing 'charge accounts' with qualified sources of supply." The use of Blanket Purchase Agreements under the Federal Supply Schedule Program is authorized in accordance with FAR 13.202(c)(3), which reads, in part, as follows:
"BPAs may be established with Federal Supply Schedule Contractors, if not inconsistent with the terms of the applicable schedule contract."
Federal Supply Schedule contracts contain BPA provisions to enable schedule users to maximize their administrative and purchasing savings. This feature permits schedule users to set up "accounts" with Schedule Contractors to fill recurring requirements. These accounts establish a period for the BPA and generally address issues such as the frequency of ordering and invoicing, authorized callers, discounts, delivery locations and times. Agencies may qualify for the best quantity/volume discounts available under the contract, based on the potential volume of business that may be generated through such an agreement, regardless of the size of the individual orders.
In addition, agencies may be able to secure a discount higher than that available in the contract based on the aggregate volume of business possible under a BPA. Finally, Contractors may be open to a progressive type of discounting where the discount would increase once the sales accumulated under the BPA reach certain prescribed levels. Use of a BPA may be particularly useful with the new Maximum Order feature. See the Suggested Format, contained in this Schedule Pricelist, for customers to consider when using this purchasing tool.
22.0 Contractor Team Arrangements
Federal Supply Schedule Contractors may use "Contractor Team Arrangements" (see FAR 9.6) to provide solutions when responding to a customer agency requirements. The policy and procedures outlined in this part will provide more flexibility and allow innovative acquisition methods when using the Federal Supply Schedules. See the additional information regarding Contractor Team Arrangements in this Schedule Pricelist.
